Yesterday I posted Ministry Action Planning, Part 1. I focused on our process from vision to strategy to execution, paying specific attention to the cycle of our year and how different teams collaborate to execute vision and strategy.
This post will focus on the actual Ministry Action Plan template that each of our pastors and directors use with their teams to develop their specific ministry plan for the year.
Part 3 will focus on the actual process of presenting, regular follow-up, and yearly evaluation.
Here’s a snapshot of the Ministry Action Plan (you can download a PDF copy HERE):
Here are some of the key components of our Ministry Action Plan template:
1) Ministry Objectives. These are 3-5 things we’re going to focus on as a church and therefore in each of our ministries. Each ministry leader develops their plans and share how their ministry will accomplish these objectives and goals. And notice that some of them are focused “internally” for the staff (personal spiritual development, communication/social media development).
2) Desired Outcome & Metrics. What do you want to see happen as you accomplish this objective? How will you measure it? How will you know that you’ve succeeded?
3) Action Steps. What’s the game plan to accomplish this objective? What are the key steps you need to develop?
4) Point Person. Who’s in charge of getting this done. If the ministry leader’s name is on too many of these, it’s an potential indicator that they’re not developing and equipping leaders.
5) Completed By. This should have two sets of dates. Dates for each action step and the date for the objective to be completed. And then the supervisor should help the ministry leader do the necessary “backwards planning” to accomplish the objective.
6) Budget. What financial resources will this require, and is it allocated in your annual budget? This is always a good check to make sure we’re being the best stewards possible with the resources God has entrusted to us.
7) Notes. Important notes and additional thoughts/comments/reminders.
This template and format is working for us right now. But everything has a shelf-life. We continue to make necessary changes and tweaks along the way.
What changes, tweaks, additions or subtractions would you add? Do you have a Ministry Planning template you use?