Ministy Action Planning, Part 2

Yesterday I posted Ministry Action Planning, Part 1. I focused on our process from vision to strategy to execution, paying specific attention to the cycle of our year and how different teams collaborate to execute vision and strategy.

This post will focus on the actual Ministry Action Plan template that each of our pastors and directors use with their teams to develop their specific ministry plan for the year.

Part 3 will focus on the actual process of presenting, regular follow-up, and yearly evaluation.

Here’s a snapshot of the Ministry Action Plan (you can download a PDF copy HERE):

Here are some of the key components of our Ministry Action Plan template:

1) Ministry Objectives. These are 3-5 things we’re going to focus on as a church and therefore in each of our ministries. Each ministry leader develops their plans and share how their ministry will accomplish these objectives and goals. And notice that some of them are focused “internally” for the staff (personal spiritual development, communication/social media development).

2) Desired Outcome & Metrics. What do you want to see happen as you accomplish this objective? How will you measure it? How will you know that you’ve succeeded?

3) Action Steps. What’s the game plan to accomplish this objective? What are the key steps you need to develop?

4) Point Person. Who’s in charge of getting this done. If the ministry leader’s name is on too many of these, it’s an potential indicator that they’re not developing and equipping leaders.

5) Completed By. This should have two sets of dates. Dates for each action step and the date for the objective to be completed. And then the supervisor should help the ministry leader do the necessary “backwards planning” to accomplish the objective.

6) Budget. What financial resources will this require, and is it allocated in your annual budget? This is always a good check to make sure we’re being the best stewards possible with the resources God has entrusted to us.

7) Notes. Important notes and additional thoughts/comments/reminders.

This template and format is working for us right now. But everything has a shelf-life. We continue to make necessary changes and tweaks along the way.

What changes, tweaks, additions or subtractions would you add? Do you have a Ministry Planning template you use?


5 Replies to “Ministy Action Planning, Part 2”

  1. Jonathan, I’m a bit confused here. Is it only up to designated “ministry leaders” to develop what “the church” does, or does the make up of the individual church members play a role in this? Since we are a “priesthood of all believers”, and the Holy Spirit gives gifts to each one of us for the building up of the body, how does NSB figure it can use the talents and abilities of church members? Is there some way that the church even knows what they are?

  2. hey frances ann. I think it’s a “collaborative, Spirit-led, somewhat organic” movement of what we are called to do. all of our overseers are connected to hundreds of people. our 20+ pastors/directors have relationships with hundreds upon hundreds of people. and so all of those relationships feed into what we hear and sense God calling us to do. and also, the categories are pretty broad. for example, “outreach” – there are many, many expressions of outreach within northshore, individually and collectively. and so those get expressed. “small groups” is another – we have many different types of small groups that are led by people within northshore. so all of these “objectives” are ultimately broad categories of what the church is called to do theologically, ecclessiologically, biblically, and culturally.

  3. Thanks for this timely update. We have been working through a vision process for the church we’re serving with in Austria. Its encouraging and interesting to hear how this process works at Northshore. I like that “desired outcome” and “as measured by” are different categories. We have a goal of 75% of regular attending members to be in a small group, but the implicit, never stated, desired outcome is that people feel connected, have friends, and are cared for on a personal level. We could hit the “goal” but never really reach the desired outcome. I’m looking forward to part 3 of the series (follow up).

  4. Have been a member at NSB only for 1 year so just trying to understand how NSB retreives feedback from the body. Realizing we are not making decisions at the individual level, is there a plan for the individual church members to offer feedback on specific ministry plans before it is baked? People don’t want to squawk after the fact, they would rather have a voice prior. But a tough balancing act, I know.

    An example would be the Christmas program this last year. From what was shared in our small group, many members were not comfortable with the high cost investment … that would not yield the desired result … yet there was no known process to raise concern … before the program was finalized.

    To further use the Christmas program as an example, it would be interesting to see if the members would like to continue with that sort of outreach or gather as a body for a season of prayer during that same timeframe and see what God would do within/without. Would be radical …

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